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5 Easy Ways to Curb Distractions in a Shared Workspace

Physical workspaces, whether they are private offices or shared spaces are notorious for being prone to distractions. Several studies have revealed that nearly three hours in a typical employee’s workday are wasted on distractions. It goes without saying how deep an impact this has on productivity levels.

Alarming as it is, there is a need to practice strict restraint when it comes to things that cause derailments at work. Fortunately, there are simple yet effective ways to do so, which we will get to in a bit.

Well-Designed Coworking Spaces: A Fine But Clear Line Between Work And Play

Coworking spaces offer a great solution to isolation for remote workers, but it’s crucial that these environments strike the right balance between productivity and leisure. While the opportunities for networking and community building are a major benefit, they can sometimes blur the line between work and play, leading to distractions.

To prevent this, partnering with coworking ahmedabad providers that thoughtfully design spaces is essential. A well-designed coworking space includes elements that promote focus and productivity, while also incorporating designated areas for relaxation and recreation. This clear separation helps reduce distractions and maintain a professional atmosphere.

For instance, features such as private soundproof office cabins, ergonomic furniture, adjustable lighting, and readily available work supplies can create a focused work environment. Meanwhile, dedicated cafeterias and recreation areas provide clear spaces for taking breaks, helping to reinforce the boundary between work and downtime. This blend of functionality, convenience, and thoughtful design makes coworking spaces appealing for businesses of all sizes.

In addition to adopting a well-designed coworking space, here are 5 simple ways through which you can minimise distractions and maintain a good level of productivity.

Actionable Ways to Minimise Shared-Space Distractions

Statistics show that smartphones, office gossip, coworkers, and smoking or snack breaks are some of the biggest distractions at work. Fortunately, the most thoughtfully designed coworking spaces come with built-in ways to minimise such derailments and augment your efforts. Needless to say, it is important for you to consciously discipline yourself as well to maintain focus.

Practice the “Pomodoro” technique

The Pomodoro Technique invented by author and entrepreneur Francesco Cirillo, is an iconic time-management method that has proven to help workers immensely since the 1990s. Per the system, whenever you are assigned a large and complex task or a series of tasks, you are required to break them down into smaller more manageable snippets of tasks called “Pomodoros” and space them out by short breaks. Doing this will help train your brain to maximise focus for short intervals of time, helping you do your best without burning yourself out. It also helps retain attention spans and stay on top of deadlines.
To practice this technique, utilise shared-space stationery and organising tools like planners and to-do lists; create a detailed action plan that lists sub-tasks for you to strike off as you finish them.

Use the assets of your coworking space thoughtfully

To get complex tasks that require your undivided attention done well, utilise the amenities provided at your coworking space, such as soundproof rooms, cubicles, high-speed internet connectivity, dedicated desks, etc. Most shared spaces offer dedicated spaces for core work.

For example, at Vibrant we offer private soundproof cabins, dedicated meeting rooms, and utility work desks that support uninterrupted working hours. Especially when you have non-negotiable deadlines to meet check in to one of these private cabins conveniently and focus on your work if you are coworking in Ahmedabad.

Maintain an organised and tidy work desk

A cluttered and overly-filled work desk is detrimental to work focus. Although seemingly unrelated, it is one of the easiest ways to get distracted. Hence, ensure to clean out your desk regularly, placing only work essentials on top and putting away anything else (such as your phone). Check your phone notifications only during your planned breaks, and address any paperwork on your desk promptly so that you can check them off your list and put them away. Along with keeping your desk surface clutter-free, make sure to keep your drawer clean as well. They say a clean desk is the sign of a cluttered drawer – but not at your workspace.

Take planned breaks

As we discussed earlier, when breaking down your work into actionable tasks, ensure to incorporate short and planned breaks in between each. Schedule these breaks such that they don’t interfere with the core brain work required for the task. Ensure that these breaks complement and enhance your productivity as opposed to hindering them. For this, time your breaks well and be mindful of what you do during these breaks. For example, spend quality time in the relaxation or lounge areas at your coworking space perhaps reading the newspaper or a digital article. Have a refreshing cup of coffee or tea at the cafeteria and get back to your desk on time, re-energised.

Use ergonomically designed furniture

Ergonomics has more to do with work focus than you think. Having comfortable and well-designed work tables and chairs allows you to concentrate on your tasks well while taking fewer breaks in between. It also lets you maintain a healthy posture while working, helping you sustain a comfortable working routine.

To take advantage of ergonomically designed furniture, partner with only high-quality coworking spaces that give due importance to creating healthy work environments.

Final Thoughts

Shared space distractions, although inevitable sometimes, can be kept in check to a great extent using a few mindful practices. Starting from maintaining a tidy desk to breaking your tasks down into smaller ones, and utilising the productivity-enhancing features of your workspace, you can stay focused using simple shifts in your daily routine. Needless to say, partner with a thoughtfully designed coworking space to complement your conscious efforts.

For ergonomic and productivity-focused coworking in Ahmedabad, get in touch with us at Vibrant Co. We offer flexible plans, including a 3-day trial for you to get on board hassle-free.